T.C. MARDİN ARTUKLU UNIVERSITY
VOCATIONAL HIGHER SCHOOL OF HEALTH SERVICES
|
Sensitive Duties |
Possible Consequences of Non-Performance |
Risk Level |
Measures / Controls to Be Taken |
Responsible Personnel |
|
Academic and administrative staff and student investigations |
Unjust outcomes due to lack of knowledge of legislation; potential disruption of educational processes. |
High |
Ensure investigations are conducted in accordance with laws and regulations by competent personnel. Timely correspondence must be maintained. |
School Administration |
|
Preparation of confidential documents |
Loss of reputation and trust. |
High |
Ensure confidentiality is strictly observed. |
School Administration |
|
Budget preparation and ensuring efficient, effective, and economical use of resources. |
Loss of rights, public loss, etc. |
Medium |
Use materials as needed (paper, markers, etc.). Regularly check lights, computers, and projectors to prevent waste. |
School Administration |
|
Assignment of appropriate personnel to units and replacement of those on leave or resigned. |
Interruption of duties. |
Medium |
Ensure coordination among units and timely reassignment of duties. |
School Administration |
|
Preparation of Board, Administrative Board, and Disciplinary Board decisions. |
Loss of time. |
Medium |
Fulfill tasks within the required timeframe. |
School Administration |
|
Sensitive Duties |
Possible Consequences of Non-Performance |
Risk Level |
Measures / Controls to Be Taken |
Responsible Personnel |
|
Preparation and confidentiality of personnel files. |
Loss of rights, reputation, and trust. |
High |
Personnel must receive training on Law No. 2547 and Law No. 657. |
Personnel Affairs Officer |
|
Staff recruitment and position allocation procedures. |
Loss of rights. |
Medium |
Execute tasks in a planned and systematic manner. |
Personnel Affairs Officer |
|
Extension of faculty appointment periods. |
Loss of rights. |
Low |
Ensure timely follow-up within legal deadlines. |
Personnel Affairs Officer |
|
Separation/termination procedures of academic staff. |
Loss of rights. |
Medium |
Ensure timely follow-up within legal deadlines. |
Personnel Affairs Officer |
|
Military service correspondence. |
Loss of rights. |
Low |
Ensure timely follow-up within legal deadlines. |
Personnel Affairs Officer |
|
Procedures related to academic positions. |
Loss of rights, reputation, and trust. |
High |
Ensure all application documents are complete and accurate. |
Personnel Affairs Officer |
|
Tracking incoming and outgoing documents. |
Loss of rights; disruption of tasks. |
High |
Ensure timely follow-up within legal deadlines. |
Personnel Affairs Officer |
|
Sensitive Duties |
Possible Consequences of Non-Performance |
Risk Level |
Measures / Controls to Be Taken |
Responsible Personnel |
|
Preparation of salary, additional course, and travel allowance documents. |
Erroneous payments. |
High |
Coordinate with Personnel and Student Affairs Units. |
Payroll Officer |
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Timely provision of personal entitlements during payroll preparation. |
Loss of rights. |
High |
Coordinate with Personnel and Student Affairs Units. |
Payroll Officer |
|
Accurate and complete deductions from salaries. |
Public or personal financial loss. |
High |
Coordinate with Personnel and Student Affairs Units. |
Payroll Officer |
|
Preparation of payment order documents. |
Risk of public financial loss. |
Medium |
Ensure accuracy of all control steps. |
Payroll Officer |
|
Accurate and timely submission of SGK (Social Security Institution) data electronically. |
Risk of public financial loss. |
High |
Must be carried out by competent personnel to prevent errors. |
Payroll Officer |
|
Entering SGK employment and termination data of all personnel. |
Risk of penalties or administrative sanctions. |
High |
Ensure timely data entry into the SGK system. |
Payroll Officer |
|
Sensitive Duties |
Possible Consequences of Non-Performance |
Risk Level |
Measures / Controls to Be Taken |
Responsible Personnel |
|
Managing all student processes in accordance with Law No. 2547, YÖK decisions, University Senate and Board resolutions. |
Loss of rights. |
Medium |
Follow the academic calendar and regularly track legislative updates. |
Student Affairs Officer |
|
Student disciplinary investigations. |
Disruption of order or unfair treatment among students. |
High |
Ensure compliance with laws and regulations; conduct by competent personnel; complete correspondence on time. |
Student Affairs Officer |
|
Timely issuance of all student documents. |
Loss of rights or time. |
Medium |
Ensure timely responses to correspondence within deadlines. |
Student Affairs Officer |
|
Preparation of semester course schedules. |
Errors due to incorrect scheduling or failure to comply with the academic calendar. |
High |
Determine course assignments in advance and finalize schedules before semester start. |
Student Affairs Officer |
|
Timely entry of student SGK records. |
Administrative penalties. |
High |
Ensure all entries are completed within legal timeframes. |
Student Affairs Officer |
|
Course registration procedures. |
Educational loss or delay. |
High |
Guide students and correct registration errors promptly to prevent grievances. |
Student Affairs Officer |
|
Sensitive Duties |
Possible Consequences of Non-Performance |
Risk Level |
Measures / Controls to Be Taken |
Responsible Personnel |
|
Budget preparation and management. |
Budget deficit or loss of rights. |
Medium |
The preparer must be knowledgeable and foresee future expenditures. |
Inventory and Procurement Officer |
|
Receipt and storage of movable assets. |
Financial or public loss. |
Medium |
Ensure proper inspections by qualified personnel. |
Inventory and Procurement Officer |
|
Inspection and temporary receipt of goods not immediately accepted. |
Risk of public loss or procedural error. |
Medium |
Ensure compliance with procedures and inspections by qualified personnel. |
Inventory and Procurement Officer |
|
Conducting inventory and stock control; notifying the authority when stock falls below minimum levels. |
Public loss or disruption of operations. |
High |
Perform regular stock inspections. |
Inventory and Procurement Officer |
|
Maintenance and repair planning of school buildings. |
Physical malfunctions. |
High |
Coordinate with departments and administrative units to implement necessary measures. |
Inventory and Procurement Officer |
|
Preparation of procurement documents. |
Public loss or delay in procurement. |
Medium |
Ensure accuracy and completeness of control steps. |
Inventory and Procurement Officer |
|
Protection of movable assets against fire, water damage, theft, etc. |
Risk of public loss. |
High |
Ensure preventive measures and security controls are in place. |
Inventory and Procurement Officer |
|
Estimation of approximate costs and market price research. |
Delayed procurement, public loss, or penalties. |
High |
Prioritize public interest and comply with procurement regulations. |
Inventory and Procurement Officer |
|
Tender and procurement operations. |
Unfair competition, tender cancellation, or conflict of interest. |
High |
Ensure compliance with relevant legislation; conduct all processes with due diligence. |
Inventory and Procurement Officer |